NOTICE OF ORDER PROCESSING STATUS:
Credit card authorization and processing is temporarily unavailable. If you intend to use a credit card to pay for your new data application, please select “Purchase Order” as your Payment Method to allow the submission of your order. The HCUP Central Distributor will contact you to facilitate payment when credit card processing is restored. We apologize for the inconvenience.

All other operations of the online HCUP Central Distributor have resumed following the transition to a new host 4/1/2021.

If you submitted an order prior to the transition, the HCUP Central Distributor will be in contact with you to facilitate any necessary steps to complete and fulfill your order.

IMPORTANT! Effective immediately, all materials submitted to the HCUP Central Distributor, including payment, proof of student status, and any other materials related to HCUP database orders and data re-use requests should be directed to:

HCUP Central Distributor
IBM Watson Health
5425 Hollister Ave, Suite 140
Santa Barbara, CA 93111

Phone: (866) 290-HCUP (4287) (toll free)
Fax: (805) 979-3787

COVID-19 UPDATE: COVID-19 precautions remain in place. In-office operations such as processing check payments or documents received by postal service may experience delays as we exercise appropriate caution.

We apologize for any inconvenience. Please contact hcup@ahrq.gov with any questions.

Welcome to the Online HCUP Central Distributor

The HCUP Central Distributor is the entity that accepts, processes, and fulfills applications for the purchase of HCUP databases, and manages data use agreements (DUAs) for all data users.

You may use this online system to:

Browse the Database Catalog for database availability and pricing
Submit DUAs without a data purchase
Submit an application to purchase HCUP databases
Check on the status of your data application
Download your purchased Nationwide Database products
Submit a Data Re-Use Request to use State-level data for a new project
Learn how to transfer custody of your data

Required HCUP Data Use Agreement (DUA) Training

Purchasers and all individuals with access to the HCUP databases are required to complete the web-based HCUP Data Use Agreement (DUA) Training. The training takes approximately 15 minutes to complete. Note your certification code and completion date for proof of training, which is required to complete your account profile when you Register.

Database Catalog Browsing and Shopping

You may browse the Database Catalog at any time, but you must Register with the HCUP Central Distributor in order to submit an application for purchasing databases or save databases to your shopping cart beyond the current user session. As a registered account holder you may save items in your shopping cart for thirty (30) days before checking out.

Return to Top

Submitting a DUA Without a Data Purchase

If you will be collaborating on another person’s data project, or otherwise using data you do not own, you must submit the appropriate DUA(s) prior to gaining access to the data. See the Data Use Info & Agreements tab for details and instructions.

Submitting an application for purchasing HCUP Databases

To complete and submit an application for purchasing HCUP Databases, you must be a registered account holder.

Log in, select databases from the Database Catalog and add them to your shopping cart.
- Nationwide and State databases cannot be added to the same application. If you plan to use both Nationwide and State databases for your project, you will need to submit two separate orders.
Complete your application, using the check-out process from your shopping cart.
- All online database purchases require online acknowledgment of applicable HCUP Data Use Agreements, the Responsibilities of the Data Purchaser, and the Indemnification Clause.
- Requests for State databases will require a Statement of Intended Use.
- To facilitate the process, review the terms of the data use agreements and prepare your Statement of Intended Use before initiating checkout. See the Data Use Info & Agreements tab for information.
- Payments by credit card, check, purchase order, or wire transfer are accepted.

After submitting your application, watch for emails from the HCUP Central Distributor (Do-Not-Reply-HCUPDistributor@ibm.com) containing your invoice, verification of credit card authorization if applicable, any instructions to complete your application, approval notification, and download instructions or shipping confirmation.

Return to Top

Checking the Status of Your Data Application

To access all details of your request, including invoice, Data Use Agreements, Statement of Intended Use, and current status, Log in and view Orders under My Account.
State Database are shipped on CD/DVD, typically within 5-7 business days after AHRQ reviews and approves the Statement of Intended Use.
As of September 2019, orders for State and Nationwide databases must be submitted separately. If your older order includes both Nationwide and State databases, Nationwide Databases will not be available for download until AHRQ approves your Statement of Intended Use for the State database(s).

Downloading Your Purchased Nationwide Databases

Nationwide Databases are delivered via digital download. You will receive an email notification when your purchased Nationwide Database products are ready to download. Instructions are included in the email to log in and view Orders under My Account. Download links expire after 7 days.

Return to Top

Re-using Previously Purchased State-level Data for a New Project

Each application and approval for State-level data is project-specific. If you have State-level HCUP data (SID, SASD, or SEDD) from a previous project and wish to use the data for a purpose other than that originally approved, or as concrete projects emerge from approved exploratory work, you must submit a "Data Re-Use Request" to the HCUP Central Distributor for review and approval by AHRQ before work may begin on the new project.

Data Re-Use requests are submitted and managed on the State Data Re-Use tab under My Account. You must be the current custodian of the HCUP data to submit a re-use request.

Transferring Custody of Your Data to Another Individual

You are the custodian for all data you purchase. If you will no longer have access to your data and will be transferring custody to another person, you may request a data custodian transfer by contacting the HCUP Central Distributor. Please remember that individuals, not entities, are responsible for the use and security of the HCUP data, so the data purchaser remains responsible for any use or potential misuse unless and until custody is formally transferred to another individual.

Questions?

If you have questions concerning HCUP database purchases, your current order, the submission of required HCUP Data Use Agreements (DUAs), training certificate codes, or invoices, please review the Purchasing FAQs or contact the HCUP Central Distributor:

Phone: (866) 290-HCUP (4287) (toll free)
Email: hcup@ahrq.gov